مطلوب موظف Emergency Operations Assistant
İlan Detayları
Vacancy Notice Number:
SVN# TR/2020/72
Position Title:
Emergency Operations Assistant
Duty Station:
Hatay-Turkey
Classification:
6 months SST Graded (G5)-with possible extension
Deadline of Applications:
27 April 2020
Number of People to be hired
1
Eligibility:
Internal and External Candidates
General Functions:
IOM is the only international inter-governmental agency with a specific mandate for migration and is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing technical expertise to governments, migrants and host communities through a wide range of sustainable solutions contributing to end forced migration and/or improve displacement conditions. IOM also has a leading role in the Camp Coordination and Camp Management (CCCM) Cluster, participates in coordinated humanitarian responses, and engages in inter-agency collaboration to meet the needs of affected-persons and contribute to their protection.
As a member of the UN Humanitarian Country Team in Syria and all concerned neighbouring countries (Jordan, Lebanon, Iraq, and Turkey), the IOM Director General has activated the L3 Emergency SOPs to enhance organizational humanitarian assistance and priorities related to IDPs, refugees and returnees, and is actively participating in the emergency response within this rapidly changing humanitarian context. Security Council Resolution 2449 will supersede earlier adopted SCR 2191 and 2165, allowing UN and its partners to provide cross border assistance from Turkey to Northern Syria in 2019.
Per HNAP Demographic Survey (July 2018), over 6 million individuals (31% of Syria’s total population) are internally displaced persons (IDPs). Approximately 32% of Syrian IDPs are currently residing in Aleppo (18% of total IDP population) and Idleb governorate (14% of total IDP population). The first half of 2018 was marked by significant military operations by the Government of Syria, and changes in control of large parts of Syria, which resulted in displacements from previously besieged enclaves and opposition-held areas (such as Eastern Ghouta, Northern Homs, Dara’a, and Q’neitra) to the remaining de-escalation zone in Northwest Syria. These additional IDPs put strain on already overstretched IDP hosting capacity in these areas.
Under the overall supervision of the Emergency Operations Officer and direct administrative supervision of the Head of Field Office in Hatay and direct technical supervision of the National Operations Officer, the incumbent will provide support related to operational activities in the emergency response under the Cross - border operations inside Syria to ensure and promote compliance to the IOM Standard Operating Procedures and Policies and guidelines
Major Duties and Responsibilities:
Carry out regular field visits to monitor and follow through the transhipment process at the government designated borders (primarily in Reyhanli, Hatay) and ensure proper, accurate, timely delivery and handover of items to the selected implementing partners operating inside Syria
Assist in the implementation of project activities and contractual obligations including planning, coordinating, mobilizing implementing partners, distributing of Non-Food Items (NFI), emergency shelter and other related humanitarian response in the cross border operations.
Provide administrative support in the project implementation including filing, preparing purchase and payment requests, following up of delivery and status of goods and performing other financial activities in coordination with procurement and resource management unit.
Coordinate with the implementing partners (particularly focusing on partners that are based in Hatay, Turkey) on the drafting of the service agreements, planning for the delivery of items (NFI, Shelter, etc.) determining actual distribution costs, submission of documentations (distribution plan, good receipts, waybill etc.) and ensure delivery of logistics requirements.
Coordinate with partners and authorities including logistics cluster hubs for the delivery/shipment plan, acquiring of transport slots, booking of trucks..
Maintain communication with Turkish Authorities and customs brokers to ensure timely access of goods and be able to report delays and schedule transshipment.
Support the coordination activities with the humanitarian clusters (NFI, shelter, logistics, CCCM) and other coordination mechanisms such as cluster organized review board and participate the regular coordination meeting organized by Logistics Cluster in Hatay, Turkey.
Provide support to ensure internal coordination between the operations, logistics and warehouse including regular check of the stocks availability, following up delivery schedules and share relevant information (ie. IP delivery plan, types of trucks, name of IPs, etc.)
Maintain regular communication with the implementing partners inside Syria and to logistics and transport companies.
Gather data from the field related to needs assessments, distributions and evaluations and maintain database accurately and in a timely manner. Maintain the database and conduct basic data analysis.
Ensure that all correspondence and operations are following the UNDSS rules and procedures, IOM standards of Conduct and Confidentially Agreement.
Perform such other duties as may be required.
Required Qualifications:
Education:
University degree in Management, Social Science, Humanitarian Assistance or a related field from an accredited academic institution, with three years of relevant professional experience; or
Completed High school degree from an accredited academic institution, with five years of relevant professional experience;
Experience:
Experience in humanitarian response or in the delivery of emergency humanitarian support including transport;
Experience in the field of migration issues, project design and implementation;
Familiarity with administrative management;
Extensive work experience in challenging environments and operational activities in a post-conflict area required;
Experience in liaising with local, regional and international counterparts and humanitarian partners needed;
Experience working in an International Organization is an advantage.
Languages:
Fluency in English and Arabic is required.
Knowledge of Turkish is advantageous.
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values
Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1
Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Other:
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
Please be advised that this is a local position and as such only applications from candidates with a valid residence / working permit residing in Turkey will be considered.
How to Apply:
Interested candidates are requested to submit their application including the most recent CV with a cover letter in English with contact details (name, position, phone and e-mail details) of three references by indicating name of the position applied with its VN number in the subject line of the e-mail by the end of 27 April 2020.
Please note that only shortlisted candidates will be contacted.
Referans Kodu : SVN# TR/2020/72
E-posta : iomtrjobs@iom.int
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